Food Vendor & Stallholder - scroll down

Satellite events

GourMay Mary Valley Food Festival 2025 
Event name 
The event is known as GourMay Mary Valley Food Festival 2025. 
Event organisers must use the name GourMay Mary Valley Food Festival 2025
When promoting the event the word GourMay must be spelt with 

• uppercase        ‘G’      lowercase      our     uppercase      M      lowercase    ay

All other words in the event name must start with uppercase, followed by all other letters  in lowercase – Mary Valley Food Festival.
Logo
Event organisers must use the GourMay Mary Valley Food Festival 2025 logo in all activities that are promoting the individual event.
​The logo will be sent once confirmation of inclusion on the calendar is confirmed.
Fees (per event)
Chamber of Commerce Member                $50
Chamber of Commerce Non-member      $60     
​Not for Profit (NFP)                                       $40      

• If hosting multiple events a 50% discount applies to each additional events. 
• Confirmation of inclusion on the GourMay Mary Valley Food Festival 2025 calendar will be given once the Mary Valley Chamber of Commerce has issued an invoice and payment has been made in full. 
• Refunds are NOT available if an event does not proceed as scheduled.​

Marketing               

• Mary Valley Chamber of Commerce will include your event in marketing materials including printed programmes.
• In the period leading up to GourMay Mary Valley Food Festival 2025, Mary Valley Chamber of Commerce will promote all individual events through social media, as well as announcements on radio and TV when/ if opportunities arise.

Bookings

• Bookings for events can be made by phone, text, email, in person, or using an online booking facility
• The event must have an online booking facility. All GourMay Mary Valley events are to be listed on Humanitix..
• The satellite event organiser is responsible for all bookings

General

1. Satellite event organisers are required to provide relevant information about their event. This includes
   • Name of event
   • Date of event
   • Nature of event eg. dinner, breakfast, farm tour
   • Details of the event
   • Contact details eg. phone, email address
   • Booking details. Link to booking facility
2. Satellite event organisers are responsible for notifying GourMay Mary Valley Food Festival 2025 of any changes to the details of the event.
3. Mary Valley Chamber of Commerce will update any new information in a timely manner.
4. Mary valley Chamber of Commerce takes no responsibility for the information provided.
5. A GourMay Mary Valley teardrop banner must be placed at the entrance to the event (supplied by MVCOC) to indicate the event is part of GourMay Mary Valley Food Festival 2025. 
6. GourMay Mary Valley Food Festival 2025 promotional material must be displayed at the event. This may include flyers, programmes, and posters.
7. A copy of the organisations Public Liability Insurance must be sent to Mary Valley Chamber of Commerce along with an application.
8. No political or religious signage, fliers, etc. are permitted at an event. Mary Valley Chamber of Commerce reserves the right to remove inappropriate signage.
9. Satellite event organisers will be asked to complete a post event questionnaire to enable us to gauge the success of the event. This helps with future planning and the ability to access funding.
10. A food licence is not required by a non-profit organisation** holding less than 12 stalls/markets/year, the non-profit organisation has an obligation to ensure that all persons undertaking food handling operations have appropriate skills and knowledge required to produce safe and suitable food. This means that the food handler has the ability to perform those tasks that are necessary to ensure the safety of the food being handled. The non-profit organisation is exempt from this requirement if the food sold is not potentially hazardous (e.g. biscuits, cakes without cream, jams) or the food is consumed immediately after thorough cooking (e.g. sausage on bread).

Food vendor & Stall holder

GourMay Mary Valley Food Festival 2025
Festival Day Stallholder/ Food Vendor Criteria
Stallholders must have a presence in the Gympie Region or within 50km of Imbil and ideally have a food related element.
This includes,

• Food businesses operating in the Mary Valley – cafes, caterers, bakeries, manufacturers, shops.
• Food farmed in the Mary Valley or within 50km of Imbil. 
• Produce made in the Mary Valley or within 50km of Imbil (jams, chutneys, cheese etc) where produce is sourced from other regions.
• Items for sale that are food, farming related – eg. aprons, tea towels, kitchen implements, cookbooks, farm supplies.
• General items - make it, bake it, grow it, sew it 

Not permitted - mass produced items for sale through major retail outlets, or as deemed inappropriate by Mary Valley Chamber of Commerce (MVCOC)

 Stall holder Fees
Chamber of Commerce member      $50 (3m x 3m), $100 (6m x 3m)
Non member                                        $60 (3m x 3m), $120 (6m x 3m)
Not for Profit (NFP)                               Nil
Food Vendor  Fees                                
Chamber of Commerce member      $50 (3m x 3m), $100 (6m x 3m)
Non member                                        $60 (3m x 3m), $120 (6m x 3m) 
Not for Profit (NFP)                               Nil
Confirmation of your participation in Festival Day will be given once payment has been paid in full. 
Refunds are NOT available if 

• At least 4 weeks written notice you will not be attending 
• You do not attend
• The event does not proceed due to a natural event  eg. Severe weather conditions, health outbreak.

Stall Site
Set up of stalls is from 6am. Stalls MUST be ready by 8am and all vehicles removed to a suitable parking position.
NB. There is no power available. It is expected that stallholders/ vendors requiring power provide their own.
​For further information please contact [email protected]

1. The allocation of a market site is at the discretion of the Mary Valley Chamber of Commerce market co-coordinator
2. Stall sites are 3m x 3m, or 6m x 3m. Larger sites may be available on request.
3. All marquees must be secured. eg. sandbags. No pegs or stakes are to be used under any circumstances
4. Stalls are not to restrict public access to public facilities
5. The stallholder must provide their own equipment including tent/umbrella, protective floor matting and matting under legs of marquees, tables, chairs, weights (sandbags) and wet weather protection
6. All displays must be presented in a tidy and professional manner
7. The stallholder must ensure their site is always attended, presentable, professional, and safe and that they are courteous to management, other stallholders and visitors
8. The stallholder must leave their site in a clean state and is responsible for the removal of all waste. No liquid is to be discharged at the site eg. ice and water from eskies
9. All stall advertising to be restricted to the stall space and related to your products and name
10. Stallholders agree to help promote the event via stallholder social media channels

General

1. No political or religious signage, fliers, etc. are permitted at this market – Mary Valley Chamber of Commerce reserves the right to remove inappropriate signage
2. While all care is taken, the Event organizer and the Facility owners accept no responsibility for loss or damage of product and/or equipment. It is up to the exhibitor to secure their own products
3. Stall holders are required to provide a copy of their product and public liability insurance - Gympie Regional Council, Mary Valley Chamber of Commerce & Imbil Rail Park to be endorsed as interested parties – no insurance, no stall
4. Food vendors are required to supply copies of their food licence
5. Whilst a food licence is not required by a non-profit organisation** holding less than 12 stalls/markets/year, the non-profit organisation has an obligation to ensure that all persons undertaking food handling operations have appropriate skills and knowledge required to produce safe and suitable food. This means that the food handler has the ability to perform those tasks that are necessary to ensure the safety of the food being handled. The non-profit organisation is exempt from this requirement if the food sold is not potentially hazardous (e.g.biscuits, cakes without cream, jams) or the food is consumed immediately after thorough cooking (e.g. sausage on bread).
6. All electrical equipment must be inspected, tested, and tagged before introduced for use
7. Piggy-back plugs and double adaptors are prohibited. Only power boards provided with an overload cut-out switch are to be used. Any cords on the ground must be covered to comply with safety standards
8. All products offered for sale at the event must comply with all local, state and federal laws and regulations
9. Sites must be set up and ready to trade at least 30 minutes prior to the advertised opening time of the event and must trade until the advertised closing time of the event.
10. All applications are subject to approval. Approval is at the discretion of Mary Valley Chamber of Commerce. 
11. MVCCI reserves the right to have a stall holder removed if the terms and conditions for a stall are not complied with.
12. Stall holders and Satellite events must complete a post event questionnaire to enable us to gauge the success of the event. This questionnaire will include visitor numbers and visitor postcodes.

Non-profit organization**:
A non-profit organisation distributes all the money raised to a charitable, cultural, educational, political, social welfare, sporting or recreational purpose and does not provide a benefit for any individual member or person.
A person may work for a non-profit organisation and recover any personal costs or costs of fundraising. No individual person undertaking the activity should receive any personal benefit, gain, or profit.
Any organisation that wishes to publicly raise funds for a charitable or a community purpose in Queensland is also governed by the Collections Act 1966.