Stall-holder & Food Vendor - Terms & Conditions
GourMay Mary Valley Food Festival 2026
Festival Day Stallholder/ Food Vendor Criteria
Stallholders must have a presence in the Gympie Region or within 50km of Imbil and ideally have a food related element.
This includes,
NOT PERMITTED - mass produced items for sale through major retail outlets, or as deemed inappropriate by Mary Valley Chamber of Commerce (MVCOC)
Stall holder Fees
Chamber of Commerce member $70 (3m x 3m), $100 (6m x 3m)
Non member $100 (3m x 3m), $140 (6m x 3m)
Not for Profit (NFP) $75
Food Vendor Fees
Chamber of Commerce member $60 (3m x 3m), $100 (6m x 3m)
Non member $100 (3m x 3m), $150 (6m x 3m)
Not for Profit (NFP) $75
Confirmation of your participation in Festival Day will be given once payment has been paid in full.
Refunds are NOT available if
Stall Site
Set up of stalls is from 7am. Stalls MUST be ready by 9am and all vehicles removed to a suitable parking position.
NB. There is no power available. It is expected that stallholders/ vendors requiring power provide their own.
For further information please contact [email protected]
General
Festival Day Stallholder/ Food Vendor Criteria
Stallholders must have a presence in the Gympie Region or within 50km of Imbil and ideally have a food related element.
This includes,
- Food businesses operating in the Mary Valley – cafes, caterers, bakeries, manufacturers, shops.
- Food farmed in the Mary Valley or within 50km of Imbil.
- Produce made in the Mary Valley or within 50km of Imbil (jams, chutneys, cheese etc) where produce is sourced from other regions.
- Items for sale that are food, farming related – eg. aprons, tea towels, kitchen implements, cookbooks, farm supplies.
- General items - make it, bake it, grow it, sew it
- Preference is given to stallholders/ food vendors who are
- based in the Mary Valley
- whose produce is grown in or within 50km of the Mary Valley
- who use Mary Valley grown produce in their items for sale
- based in the Mary Valley
NOT PERMITTED - mass produced items for sale through major retail outlets, or as deemed inappropriate by Mary Valley Chamber of Commerce (MVCOC)
- A photograph and dimensions of the stall/ food truck must be submitted for approval. Any deviation from the image provided may incur additional fees or removal from the festival site.
Stall holder Fees
Chamber of Commerce member $70 (3m x 3m), $100 (6m x 3m)
Non member $100 (3m x 3m), $140 (6m x 3m)
Not for Profit (NFP) $75
Food Vendor Fees
Chamber of Commerce member $60 (3m x 3m), $100 (6m x 3m)
Non member $100 (3m x 3m), $150 (6m x 3m)
Not for Profit (NFP) $75
Confirmation of your participation in Festival Day will be given once payment has been paid in full.
Refunds are NOT available if
- Less than 4 weeks written notice is provided to cancel booking
- You do not attend
- The event does not proceed due to a natural event eg. severe weather conditions, health outbreak.
Stall Site
Set up of stalls is from 7am. Stalls MUST be ready by 9am and all vehicles removed to a suitable parking position.
NB. There is no power available. It is expected that stallholders/ vendors requiring power provide their own.
For further information please contact [email protected]
- The allocation of a market site is at the discretion of the Mary Valley Chamber of Commerce market co-coordinator
- Stall sites are 3m x 3m, or 6m x 3m. Larger sites may be available on request.
- All marquees must be secured. eg. sandbags. No pegs or stakes are to be used under any circumstances
- Stalls are not to restrict public access to public facilities
- The stallholder must provide their own equipment including tent/umbrella, protective floor matting and matting under legs of marquees, tables, chairs, weights (sandbags) and wet weather protection.
- All displays must be presented in a tidy and professional manner.
- The stallholder must ensure their site is always attended, presentable, professional, and safe and that they are courteous to management, other stallholders and visitors
- The stallholder must leave their site in a clean state and is responsible for the removal of all waste. No liquid is to be discharged at the site eg. ice and water from eskies
- All stall advertising to be restricted to the stall space and related to your products and business name
- Stallholders agree to help promote the event via social media channels
General
- No political or religious signage, fliers, etc. are permitted at this market – Mary Valley Chamber of Commerce reserves the right to remove inappropriate signage
- While all care is taken, the Event organizer and the Facility owners accept no responsibility for loss or damage of product and/or equipment. It is up to the exhibitor to secure their own products
- Stall holders are required to provide a copy of their product and public liability insurance - Gympie Regional Council, Mary Valley Chamber of Commerce & Imbil Rail Park to be endorsed as interested parties – no insurance, no stall
- Food vendors are required to supply copies of their food licence
- Whilst a food licence is not required by a non-profit organisation** holding less than 12 stalls/markets/year, the non-profit organisation has an obligation to ensure that all persons undertaking food handling operations have appropriate skills and knowledge required to produce safe and suitable food. This means that the food handler has the ability to perform those tasks that are necessary to ensure the safety of the food being handled. The non-profit organisation is exempt from this requirement if the food sold is not potentially hazardous (e.g.biscuits, cakes without cream, jams) or the food is consumed immediately after thorough cooking (e.g. sausage on bread).
- All electrical equipment must be inspected, tested, and tagged before introduced for use
- Piggy-back plugs and double adaptors are prohibited. Only power boards provided with an overload cut-out switch are to be used. Any cords on the ground must be covered to comply with safety standards
- All products offered for sale at the event must comply with all local, state and federal laws and regulations
- Sites must be set up and ready to trade at least 30 minutes prior to the advertised opening time of the event and must trade until the advertised closing time of the event.
- All applications are subject to approval. Approval is at the discretion of Mary Valley Chamber of Commerce.
- MVCOC reserves the right to have a stall holder removed if the terms and conditions for a stall are not complied with.
- Stall holders may be asked to complete a post event questionnaire to enable us to gauge the success of the event.
Non-profit organization**:
A non-profit organisation distributes all the money raised to a charitable, cultural, educational, political, social welfare, sporting or recreational purpose and does not provide a benefit for any individual member or person.
A person may work for a non-profit organisation and recover any personal costs or costs of fundraising. No individual person undertaking the activity should receive any personal benefit, gain, or profit.
Any organisation that wishes to publicly raise funds for a charitable or a community purpose in Queensland is also governed by the Collections Act 1966.
A non-profit organisation distributes all the money raised to a charitable, cultural, educational, political, social welfare, sporting or recreational purpose and does not provide a benefit for any individual member or person.
A person may work for a non-profit organisation and recover any personal costs or costs of fundraising. No individual person undertaking the activity should receive any personal benefit, gain, or profit.
Any organisation that wishes to publicly raise funds for a charitable or a community purpose in Queensland is also governed by the Collections Act 1966.
