Events - Terms and Conditions 

GourMay Mary Valley Food Festival 2026 
Event name 
The Festival is known as GourMay Mary Valley Food Festival 2026. 
Event hosts must use the name GourMay Mary Valley Food Festival 2026
When promoting the event the word GourMay must be spelt with 

• uppercase        ‘G’      lowercase      'our'     uppercase      'M'      lowercase    'ay'     GourMay

All other words in the event name must start with uppercase, followed by all other letters  in lowercase – Mary Valley Food Festival.

Logo
Event organisers must use the GourMay Mary Valley Food Festival 2026 logo in all activities that are promoting the individual event.
​The logo will be sent once confirmation of inclusion on the calendar is confirmed.

General

1.  Event hosts are required to provide relevant information about their event. This includes
   • Name of event
   • Date of event
   • Nature of event eg. dinner, breakfast, farm tour, workshop
   • Details of the event
   • Contact details eg. phone, email address
   • Booking details. Link to booking facility
2. Event organisers must display a menu with a list of local suppliers 
3. Event organisers are responsible for notifying GourMay Mary Valley Food Festival 2026 of any changes to the details of the event.
4. Mary Valley Chamber of Commerce will update any new information in a timely manner.
5. Mary valley Chamber of Commerce takes no responsibility for the information provided by the event organiser.
6. A GourMay Mary Valley teardrop banner must be placed at the entrance to the event (supplied by MVCOC) to indicate the event is part of GourMay Mary Valley Food Festival 2026. 
7. GourMay Mary Valley Food Festival 2026 promotional material must be displayed at the event. This can include flyers, programmes, and posters.
8. It is a requirement that a copy of the organisation's Public Liability Insurance is  attached to an application.
9. No political or religious signage, fliers, etc. are permitted at an event. Mary Valley Chamber of Commerce reserves the right to remove inappropriate signage.
10. Event organisers will be asked to complete a 'post event questionnaire' to enable us to gauge the success of the event. This helps with future planning and the ability to access funding.
11. A food licence is not required by a non-profit organisation** holding less than 12 stalls/markets/year, the non-profit organisation has an obligation to ensure that all persons undertaking food handling operations have appropriate skills and knowledge required to produce safe and suitable food. This means that the food handler has the ability to perform those tasks that are necessary to ensure the safety of the food being handled. The non-profit organisation is exempt from this requirement if the food sold is not potentially hazardous (e.g. biscuits, cakes without cream, jams) or the food is consumed immediately after thorough cooking (e.g. sausage on bread).​ For further information:      https://www.foodstandards.gov.au/

Fees (per event) - 2.5%  of ticket sales​

​Marketing               

• Mary Valley Chamber of Commerce will include all events in promotional material including digital & print.
• In the period leading up to GourMay Mary Valley Food Festival 2026, Mary Valley Chamber of Commerce will promote all individual events through social media, as well as announcements on radio and TV when/ if opportunities arise.

Bookings

• All events must be listed on the preferred GourMay Mary Valley Food Festival 2026 booking platform. 
• The event organiser is responsible for maintaining the listing and responding to all enquiries / refunds through the booking platform in a professional manner - courteous and timely.